The Law and the Use of Computers

Any firm whose employees use computers need to follow certain standards and procedures. Every firm needs clear computer usage procedures and policies, which must be followed. There are legal obligations when it comes to the use of telephones or computers that apply to all businesses.

Here are the main issues a company’s computer usage policy and procedures ought to cover:

• Preventing the inappropriate use of IT equipment, for example employees using business computers to access and circulate racist, sexist, defamatory or pornographic material
• Ensuring commercially sensitive or personal data cannot be copied and abused
• Cover procedures to ensure that viruses do not infect company computers
• Stop the use of unlicensed software on company IT equipment
• Include provision for the monitoring of IT equipment and systems to ensure that all company policies are complied with
• Ensure that a company’s IT equipment is maintained and looked after

The above guidance is designed to help you to manage how computers are used in your business and to help protect you from the consequences should misuse of that equipment occur.

More advice on setting up a proper computer use policy can be sought from a Hylton Potts advisor. You can contact us by calling 0207 381 8111 or sending us an email.